DRA Governing Board

April 10, 2000

DRA Governing Board met Monday, April 10, 2000. Those present, Linda Meyer, Linda Shaw, Nancy Huntley, Paul Johnson, Susan Full, Karla Johnson, Cheryl Bushnell, Becky Wright.

 Meeting was called to order at 10:08 a.m.  Motion by Linda Shaw and seconded by Nancy Huntley that the March minutes be amended to read "proposed routing slip" in the report concerning policy committee.

Committee reports followed :

Data Base Standards Committee met March 10 and reviewed the report from MARC of Quality.  See minutes from DBSC March 20, 2000 posted on RPLS website for an expanded report.

Finance committee meeting scheduled for April 11 was cancelled.  A memo stating the restructuring of fees was sent to User's Group and the committee is waiting for comments back.  A vote is scheduled at the DRA User's Group meeting Wednesday, April 19 to approve this change.

Policy committee has not met recently but is working on "Tips and Tricks".  They are attempting to have Report Writer produce the most requested items to establish list that can be followed for local request.  Discussed the unwillingness to share items.

Thank you to Paul Johnson for suggesting Riverton, a potential strong candidate, to visit Rochester for consideration of joining RPLS DRA LLSAP.

Technology met in March with Steve Look in order to find solutions to fix the concern over IP addresses, sending print jobs, and improving security/institutional firewall.  John Grimsley will be meeting with the committee Wed. April 19, 1:15-3:00 p.m. to obtain a second opinion.  Committee will decide after meeting with the two who they want to work with.

Paul Johnson gave report from Midwest Communication concerning the 56K internet lines.  Discussion followed.  Paul will contact each library affected individually to discuss the circuits.  The T-1 contract with a savings of $173.15 and a 36 month contract will be signed and returned.

Unfinished business was an encouragement to attend the Illinois Century Network meeting Tuesday, April. 18, 2000 at RPLS.  Lighthouse group will go through the application process.

New business was the discussion of items that would be put on the User's Group meeting's April 19 agenda.

a.       Report from Matt Wilkerson on remote report printing - is there an alternative to small libraries in printing small lists and reports being sent to individual libraries.

b.      Conference report by Paul Johnson ; Adhoc committee to prepare libraries for TAOS

c.       WEB2 training report - requires security level with HTML knowledge, will use the 8 trainers as a WEB2 committee which will design a few examples to choose from and to do workshops, etc.

d.      Strategic plan update - Governing Board has received a report back from each library type and has distributed those to the committee chairs.  Each committee will condense these into their own strategic plans and submit those back to the Governing Board to develop one plan.

e.       Live n learn - no news

f.        Proposed fee increase will be a separate item on agenda and need only a simple majority for passage.

g.       Downtime file converts will be given by Terry.  OBC is being looked at by Tim Childers and he will give a report

h.       RPLS staff pagers report by Paul

i.         Other - Officers change in July. We will need a vice chair/chair elect and will ask members to choose which committee they will serve on.

Other comments: The DRA membership Profile draft was sent to RPLS staff for revisions and presented to an RPLS Board committee for review.  Th Policy Committee is still receiving comments about the proposed revised Routing Slip before preceding further.

Nancy Huntly will be the Governing Board representative at the RPLS board meeting April 12.

Next meeting will be May 4, 2000.

There being no further business a motion was made by Linda Shaw with a second by Paul Johnson that meeting be adjourned at 12:25 p.m.