DRAgon User’s Group Minutes
Wednesday, October 18, 2000
Richland Community College
I. Call to Order
Linda Shaw/RO called the meeting to order
II. Introductions
Linda asked everyone to introduce themselves. Ryan Roberts is new to the professional staff at LLCC. This was Marilyn Gentle of Maroa Public’s last meeting. Congratulations to Marilyn on her retirement.
III. Approval of July 19, 2000 minutes
Tim Childers/LLMAD made a motion to accept the July 19, 2000 minutes as written. Gisa Powers/MS seconded; the motion passed.
IV. Committee Reports
A. Database Standards – Deb DeJanette/LI reported that entries for 2001 magazines are being worked on. Only 68 people have responded to certification requirements and only 2/3rds of that number have been certified. Classes are posted on the Web. The next meeting will be December 5, 2000 at 10:00 a.m. at Lincoln Public in Lincoln.
B. Finance – Nancy Huntley/LLMAD was absent, no report
C. Policy
1. Becky Wright/TH reported that the Policy committee met on October 5th.
2. A decision was made to meet quarterly. The next meeting will be December 7th at 12:30 p.m. at Rochester.
3. The new advice column for DRA is called "Ask Amelia" – advice for the loan-lorn. The web address is askamelia@yahoo.com.
4. Procedures for filling out routing sleeves will be forthcoming from RPLS.
5. Linda Shaw will print a master of the small square sleeve for audio and small items on request.
6. A reminder that the high demand list is on the Web and changes each Monday – titles on the list are checked out for 2 weeks only with no renewal.
7. Becky Wright may be contacted at: Bwright@Taylorvilleschools.com. Becky has a phone at her desk.
A. Technology
1. Cheryl Bushnell/LLCC reported that the Technology Committee will meet on Friday, October 27 at 9:30 a.m. at RPLS.
2. The committee is preparing for the IP address switchover with the installation of the new CISCO PIX firewall
3. Let Cheryl or Matt Wilkerson know about any slowdown problems on the system
4. Web 2 interface is up and working. There are questions about whether fields can be suppressed that we don’t want to show. Helen Flynn/SA will work with Matt to see if we can stay with only the fields that show in Marion. E-mail Matt when you see items that need to be suppressed.
V. RPLS Report
A. Paul Johnson reported that Matt Wilkerson is looking at Web 2 issues and seeking a resolution. He will try to tailor the software as much as possible by working with DRA to resolve the display issues.
B. TAOS does not seem to be moving as quickly as previously hoped. There are no Classic to TAOS conversions scheduled yet. It could be 2002 or 2003 before we decide to start the conversion. We are still on the list to be a BETA test site for the cataloging module when DRA is ready for testing by Classic customers.
C. Paul thanked Matt and Helen for their work on Web 2. 78 keys and templates have been sent out. Richard Sumrall at Lincoln Public reports that their customers are very pleased with the new software.
D. Paul reported that the Illinois Century Network connection at RPLS is progressing. The DS3 has been installed at Richland. Next the T-1 line will be installed by Ameritech at RPLS. Then ICN will install a router. The cost of the T-1 will be approximately $90.00 per month. Currently we pay $40,000 a year to DRA for Internet and our current T-1 line. Eventually we will be able to reduce those costs through the ICN. Currently very few libraries have a signed contract with ICN. On Monday, October 23rd, a meeting will be held at RPLS to answer questions on the ICN and also on wireless connections.
E. OBC Software – Offline Backup Circulation. Diskettes have been sent out to all libraries. Several libraries have tested OBC. Let Matt know if you did not receive a disk.
F. Live and Learn Grant is being used to fund projects. The cleanup of the computer room is scheduled for next week when the equipment will be rack mounted. Then central site firewall installation will be done. Libraries will be notified by phone calls or E-mail about any brief interruptions on the network.
G. OCLC Batch loading project
1. Seven systems have added 8 million holdings to the OCLC database. The plan is to add holdings 3 times a year. The next batch will be sent December 1st.
2. Questions about editing and cleaning up records – it is appropriate to edit records if necessary when the 902 field indicates it was sent to OCLC in April of 2000. Also if the 003 field reads IEW (Lewis & Clark) on our records, this indicates we copied their record and the field should be changed to IHQ which is RPLS.
H. Annual billing for DRA will be sent out by the end of October.
VI. Governing Board Report
1. Linda Shaw announced that she will add this report to future agendas
2. The workshop structure for future DRAgon User Group meetings will be continued so we can address relevant topics. Future topics may include VIC, Cataloging Basics, Patron Record idea sharing, a practice session on OBC & printing cards demo. Please forward suggestions for additional topics to Linda or other Governing Board members.
3. Linda Shaw will try to reschedule a presentation with Andy Bohlen on VIC for the January User’s Group Meeting.
VII. Unfinished Business
1. Tim Childers/LLMAD made a motion to approve the By-Laws amendment, seconded by Shelly Koehler/SH. The amendment to the By-Laws passed 44-0.
2. Helen Flynn/SA reported that Web 2 will highlight each libraries holdings. It is graphical and allows for Boolean searching. There are 5 different versions to choose from. Helen briefly summarized her Power Point presentation. There is a link to the presentation on the Web page. Matt will set up the version you select so it can be linked to your Web page or work with libraries that don’t have a Web page so you can use Web 2. Web 1 will disappear in January. Gateway will not be eliminated yet.
3. School libraries will caucus and select a new representative to the Governing Board to replace Becky Wright. Nancy Peterson (Decatur) was elected to the position.
VIII. New Business
1. Linda Shaw discussed the need for mentoring/partnering for libraries in the consortium as well as with non-DRA libraries and new DRA members. Linda sees the role of current members as ambassadors for the consortium. Sheets were circulated for sign-up for libraries to partner/mentor with other libraries.
2. Linda Shaw proposed the formation of a committee to plan for the future training needs of DRA. Committee members will include Linda Shaw, Linda Meyer, Karla Johnson, Jean Campbell, Ann Adkisson, Paul Johnson and Amanda Standerfer.
3. Linda Shaw proposed the formation of a Migration Committee to work with Decatur public as they prepare to join the consortium. Volunteers to this committee include: Nancy Peterson, Dave Zindel, Ann Adkisson, Jean Campbell, Mike Barnard, Helen Flynn, Linda Perona and Phyllis Botts.
4. A request was made that a list be issued as to who is using PINs. RPLS will take care of compiling and distributing this information.
IX. Announcements
A. Governing Board meets November 2, 2000at 9:30 a.m. at Rochester
B. Policy committee meets December 7, 2000 at 12:30p.m. at Rochester
C. Database Standards meets December 5, 2000 at 10:00 a.m. at Lincoln Public in Lincoln
D. Technology Committee meets Friday, October 27 at 9:30 a.m. at RPLS
E. DRAgon User’s Group meets January 17, 2001 at 9:30 a.m. at Rochester