MEMBERS PRESENT: Linda Meyer, Linda Shaw, Karla Johnson, Susan Full, Cheryl Bushnell, and Nancy Huntley. Guest: Matt Wilkerson

MEMBERS ABSENT: Betty Lou Hicks and Becky Wright

The meeting was called to order at 1:05 p.m. by Linda Meyer.

The following corrections to the May minutes were noted:

a) Under "Technology," the name "Steve Luke" was corrected to "Steve Look."

b) The third sentence of the RPLS report was corrected to read, "Paul has met …"

Also in the RPLS report, it was noted that Linda Shaw and the Rochester Public Library will mentor the Riverton Library, and Susan Full and the Springfield College Library will mentor Lincoln College.

Linda Shaw moved that the minutes be approved as amended; motion carried.

Database: Karla Johnson reporting.

In a few days most libraries should receive a quality certification form to be completed by all staff who do data entry. (Schools will receive their forms in September.) The forms are due on July 7 and should be returned to Patsy Walters, who will review them. The committee will meet August 1 to receive the results.

Policy: Linda Shaw reporting. There was no report, except that the committee is still troubleshooting.

Karla Johnson asked which due date takes precedence—the one based on item level or one based on patron class. Linda Shaw will check on this and report back. The policy committee plans to set a date to meet before the July User’s Group meeting.

Technology: Cheryl Bushnell reporting.

The committee met at Shelbyville and voted to support a recommendation that Jon Grimsley of Midwest Computer Consultants (Springfield) install the Cisco Pix Firewall 520, although his proposal (below) is a little more expensive than the one from Steve Look. The Cisco product can accommodate up to 1000 users.

$10,140 hardware

1,200 to reconfigure risk routers

3,200/year maintenance, 24/7, with a reply within 4 hours

Paul Johnson had indicated that there was grant money that needed to be spent immediately that could be used for this purpose.

The committee also is examining the various priority lists for the strategic plan. They have discussed the items and will compile a list for the technology committee and vote for priorities. A presentation by Helen Flynn, chair of the Web2 committee, should be placed on the agenda of the July DRA User’s Group meeting. The Web2 committee will meet on July 9.

Reports seemed to be a high priority for the strategic plan. One issue is the time lag in receiving reports—they are often not received in time for board meetings. A "Safari" report writer program was discussed at the DRA User’s Group conference in St. Louis; its capability and cost need to be investigated. Linda Meyer and Linda Shaw will locate the Safari information in their conference notes and forward it to Cheryl Bushnell. Governing Board members agreed that representatives from our LLSAP need to take a more active role in the corporate DRA User’s Group.

Finance: Nancy Huntley reporting.

The Finance Committee needs to meet after the strategic plan priorities are established by the other committees. Karla Johnson indicated that a high priority of the Database Standards Committee is to locate other databases (particularly audiovisual) for reciprocal copy cataloging. At the July User’s Group meeting, the committee will set a date to meet.

RPLS REPORT: Matt Wilkerson reporting.

The OBC software has not yet been received. The conversion on June 1 went well. No new information regarding any RPLS action on the DRA membership profile was available.

The Illinois State Museum made a records dump which resulted in numerous duplicates. Eliminating the duplicates will cost some money. There may be some "Live and Learn" grant funds to use to clean up duplicates. DRA may be at fault, since they provided the book that instructed the Museum how to answer defaults, and those answers resulted in the addition of duplicate records.

Topics for the July User’s Group meeting include:

Policy Committee: The new routing sleeve design needs to be approved by the group. The committee also seeks comment on the bestseller list that Linda Shaw will distribute prior to the July meeting.

Elections: Linda Shaw will draft a nominations process as well as a proxy voting form. The new procedure will be implemented at the July meeting and then written as a draft for presentation at the October meeting. The nominating committee will consist of Linda Meyer (chair), 1 public library representative, 1 school library representative, and 1 academic/special library representative. This committee will present a nominee for vice president/president-elect, to be elected at the July User’s Group meeting.

Bylaws Change: Linda Shaw will prepare a draft of a bylaws change, limiting to a maximum of two (2) persons on the Governing Board from the same library.

The next User’s Group meeting will be held on July 19, 9:30 a.m.-12:00 p.m. at Rochester Public Library. Linda Shaw will arrange lunch. A reservation form will be attached to the agenda when it is distributed. The afternoon program, "Nitty Gritty Interlibrary Loan," will be presented by Linda Shaw and Pam Langhoff.

The cost of refreshments was discussed. A proposal for the User’s Group to provide up to $100.00 for refreshments per quarterly meeting will be considered and presented by the Finance Committee.

NEXT MEETING: July 6, 2000 at Rochester Public Library, 9:30 a.m.

Meeting adjourned at 2:35 p.m.

Respectfully submitted,

Susan Full

Secretary pro tem