Members present: Cyndi Bowman, Pat Burg, Lee Ann Fisher, Susan Full, Paul Johnson, Shelley Koehler, Nancy Peterson, Becky Wright.

Meeting was called to order at 11:25 a.m. by Shelley Koehler.

The minutes of the January meeting were presented. Cyndi Bowman moved that they be accepted; Becky Wright seconded. Minutes were approved as read.

COMMITTEE REPORTS:

Policy Committee: Cyndi is creating an updated DRA Directory to replace the one currently in the DRAgon Policy and Procedure Manual. Lee Ann Fisher moved that the directory be placed on the RPLS web site rather than issued in hard copy. Those libraries that wish may print a copy from the Web. Susan Full seconded the motion; motion carried.

RPLS REPORT:

Paul Johnson attended the Illinois Century Network (ICN) meeting on Friday, February 15. It has been about one year since the system moved from the $40,000 per year T-1 line to the $140 per month line to Richland Community College via the ICN. An ICN usage study indicates that peak usage of that line is approximately 20%. Two changes will take effect on July 1, 2002: a) The cost will increase about $75-$100 per month, which will impact the Computer Development Fund somewhat. The cost is still very reasonable and Paul recommended no change. b) ICN will no longer maintain routers for end users. Several ICN members were concerned about this and requested that ICN study the feasibility of maintaining the line and routers to the end users for an additional monthly fee—perhaps $25 or more. ICN will investigate but made no promises.

UNFINISHED BUSINESS:

Shelly Koehler attended one of the training sessions by Diane Kovacs. A video of the session is available for Governing Board members to borrow and review. Ms. Kovacs is already planning some changes for the training based on her experience in the first two sessions; there is a very diverse range of learners in regards to prior knowledge of cataloging, computers, and the DRA system. There have been some questions about training for original cataloging. This training is not part of Ms. Kovacs plan at this time and the Governing Board may need to address this at a future date.

NEW BUSINESS:

The next Board meeting will be held on Thursday, April 4 at Shelbyville Public Library at 9:30 a.m. The next Users Group meeting will be held at Decatur Public Library on Thursday, April 18 at 9:30 a.m.

There was some discussion of the future migration of the database. Paul Johnson stated that the work can begin in earnest following the Sirsi conference in March. Pat Burg stated that the Technology Committee is working on a survey about migration issues to be distributed to the membership. When the committee has completed a draft of the survey, Pat will e-mail it to members of the Governing Board for review and comment.

Lee Ann Fisher moved that the meeting be adjourned, and Becky Wright seconded the motion. Meeting adjourned at 11:50 a.m.

Respectfully submitted,
Susan Full
Secretary pro tem