DRA GOVERNING BOARD MINUTES

July 3, 2002

Shelbyville Public Library

Members present:  Pat Burg, Susan Full, Nancy Huntley, Paul Johnson, Shelley Koehler, Cathy Marx, Nancy Peterson, Becky Wright.

Meeting was called to order at 9:30 a.m. by Shelley Koehler.

The minutes of the June meeting were presented.  Nancy Peterson moved that they be accepted; Cathy Marx seconded.  Minutes were approved as read.

COMMITTEE REPORTS:

Policy Committee:  No report.

Database Standards Committee:  The committee met on June 12 at Richland Community College.  The committee has postponed meeting with the Training Task Force and is developing a list of features it would like to see in new software.  The committee has discussed training and would like to meet with the Training Task Force before Diane Kovacs’ contract concludes.  The meeting may be set for September, after the results of the Moen study are released.  Paul Johnson stated that the Moen report is expected in late August or early September.  The committee would also like to work with the Technology Committee to share concerns for new software.  Some members of this committee may attend the July 11 Technology Committee meeting.

Cathy Marx and Paul Johnson discussed questions regarding the merging of records.  Some records have been merged that ISHL did not want merged due to differences in editions and publishing dates.  It is unclear whether those merges were a machine process (de-duping program) or a manual process of the database manager.  The matter will be investigated. 

Cathy reported on the Fine Maintenance program, which had been suggested as a solution to the problem of deleting items with fines attached.  Fine Maintenance requires “$” account privileges and fine maintenance data in the library’s policy file in order to be used.  Terry Moreland will investigate the possibility of a “limited file access” account to permit some but not all of the “$” account privileges.

The committee will meet on July 24 at 10:00 a.m. in the Decatur area (location TBA).

Technology Committee:  The committee will report the summary of the survey results to the Users Group.  The committee is moving forward in developing an RFQ for a consultant for the migration project, using a template from RBLS as a guide.

The committee will meet on July 11 at 9:30 a.m. at Decatur Public Library.

Finance Committee:  No report.

RPLS REPORT:

Paul Johnson distributed a handout regarding the recent problems with the deduplication program.  Thus far, the only solution offered by SIRSI has been to drop two of the matching points; however, that action would defeat the purpose of the program.  The program is currently suspended as the system awaits a true fix.  The program has now been delayed by one month; it was scheduled to have been finished by now.

Randa Hanson of SIRSI has offered to bring SIRSI personnel to the area to demonstrate their product line.  It was the consensus of the Board that such a demonstration should be postponed until the LLSAP is seeing demonstrations of other vendors’ products as well.

Terry Moreland reported that the drives in the RPLS computer room should be defragmented annually.  This may require two days of downtime.  The Board determined that August 10-11 would be the first choice to schedule the downtime, with Labor Day weekend as a second choice.

UNFINISHED BUSINESS:  None.

NEW BUSINESS:

The next Users Group meeting will be held at the Vespasian Warner Public Library in Clinton on Wednesday, July 17 at 9:30 a.m.  The next Board meeting will be held on Thursday, August 1 at 9:30 a.m. at Decatur Public Library. 

Meeting adjourned at 10:40 a.m.

Respectfully submitted,

Susan Full

Secretary pro tem