DRA GOVERNING BOARD MINUTES
December 5, 2002
TAYLORVILLE PUBLIC LIBRARY
Present: Shelley Koehler, Becky
Wright, Betty Lou Hicks, Paul Johnson, Ann Adkesson, Nancy Huntley, Pam Bradford,
Lee Ann Fisher, Phyllis Barnard, Cathy Marx and Mike Barnard. Guests was: Bob
Plotzke.
Becky Wright called the meeting to order at 9:35 A.M. The minutes of the
previous meeting were accepted on a motion by Shelley Koehler and seconded by
Nancy Huntley.
Committee Reports:
Finance – no report, but the next meeting will
be on Monday, January 6, 2003.
Database Standards – met on November 13. The Cataloging
Task Force for reviewing the RFP has added Karen Anderson to the roster. At
the January User’s Group meeting Cathy Marx will remind everyone how to access
the web tutorial prepared by Kovac. She will also remind members that the tutorial
material is available to borrow in a paper edition. According to the statistics
the Standards committee had received 66 people still need to be certified on
DRA.
Policy Committee – will be meeting this afternoon
at 1 P.M. at the Taylorville Public Library.
Technology Committee – Paul Johnson gave the report
in the absence of Pat Burg. Each of the Governing Board members was given a
copy of the RFP on diskette.
There have been 2 meetings with Rob McKee to work on the RFP. The RFP Team
continues to work on the RFP.
The Governing Board was asked to review the RFP and to be prepared with questions/suggestions
at the next Board meeting. If approved by the Board, the RFP will be sent back
to Rob McGee for a final inspection. Then it goes to the RPLS attorney for
review. If okayed, it will be presented at the User’s Group meeting in January.
If approved, it then goes to the RPLS Board for approval.
Hopefully if all goes well, the RFP will be
issued in late January or early February.
The RFP Evaluation Task Forces chairs have been contacted and agreed to serve.
In some cases the suggested task force members have been contacted. There is
still room for more people on each Task Force. A note will go out from Paul
Johnson requesting that members wishing to serve contact Paul or the Task Force
chairs. Paul asked that the chairs keep in apprised of who is on their task
force.
Paul also distributed copies of some material from Jean Wilkins, which had
been sent to the System Directors. The information dealt with the zILLANE Report.
Jean was asking the System Directors to answer the Response Package by March
31, 2003. Paul and Bob Plotzke would like the Governing Board to read the Response
Packet and submit responses to Bob. RPLS will be holding a Systemwide meeting
to obtain responses from all libraries.
A copy of the items distributed will be available
with the paper copy of these minutes.
Paul announced that the Statewide Cataloging Committee is suggesting that by
January 1, 2004, the only records to be used in an LLSAP will be those considered
to be official OCLC records. Paul does not know if this suggestion/recommendation
has been accepted and will actually be implemented.
Paul explained that he had received a bill for $6,000 from Diane Kovacs for
her training sessions in November. This brings the total bill to $53,000.
This is more than the original price of $48,000. Paul felt the Training Committee
had authorized Diane to teach more classes than in the original agreement and
that is probably the added costs. However, he nor Linda Shaw, Chair of the
Training Committee, have not been able to reach Diane for a clarification.
Shelley Koehler moved with Pam Bradford seconding that RPLS pay Diane the total
$53,000 to cover the cost of the extra classes and, that any additional bills
from Diane Kovacs must be cleared by the Governing Board. This motion was approved.
Unfinished business:
Part-time trainer – the Board discussed whether
we should at this time try to hire a trainer. On a motion by Shelley Koehler
and seconded by Cathy Marx, the Board agreed to ask the Finance Committee to
set aside in the 2003 budget the same amount that had been in the 2002 budget
for a training consultant.
Training Task Force – on a motion by Shelley
Koehler and seconded by Nancy Huntley, the Board agreed that this Task Force
will be dissolved when final payment has been made to Diane Kovacs. Becky Wright
will thank them for their work.
Next Board Meeting: January 9 at Taylorville Public
Library at 9:30 A.
Next User’s Group Meeting: will be on January 15 at
Rochester Public Library and will begin at 10A.M. Lunch will be available.
Those serving on the various task forces for the RFP will be asked to stay after
lunch for a short meeting.
Recorded by,
Betty Lou Hicks
Secretary