DRA GOVERNING BOARD MINUTES

January 9, 2003

TAYLORVILLE PUBLIC LIBRARY

Present: Becky Wright, Pat Burg, Karen Anderson, Shelley Koehler, Paul Johnson, Ann Adkesson, Nancy Huntley, Pam Bradford, Linda Shaw, Cathy Marx and Mike Barnard. 

Becky Wright called the meeting to order at 9:45 A.M. Committee Reports:

        Database Standards - no report, the next meeting will be on Friday, January 10, 2003.

        Finance - met on January 6, 2003 at Lincoln Library.  Next year will be based on the old “user” name formula.  If a change is needed, it will be made in the following year.  Linda Shaw moved to present the budget with a $50.00 increase for a “full” user name and a $50.00 increase in the Data Base Maintenance fee at the January User’s Group meeting and brought to a vote at the April UG meeting.  Ann Adkesson seconded the motion. The motion carried.

        Policy Committee – will be meeting this afternoon at 1 P.M. at the Taylorville Public Library.  Temporary Chair, Linda Shaw said specific steps for communication were being developed.  These steps will clearly state the path for quick problem resolution.

        Technology Committee – The committee has not met.  Linda Shaw moved that the RFP Team become the Evaluation Team as we go forth with the RFP.  Pam Bradford seconded the motion. The motion was approved.  Rob McGee and the RPLS attorney will do a final inspection. 

        RPLS Report – Paul went over the thirty-nine comments McGee made on the RFP. Ann Adkesson moved and Pam Bradford seconded a motion stating that the Governing Board recommends to the RPLS Board that they issue the RFP February 5, 2003 for next generation Integrated Library System Software based on the document developed by the Users Group RFP Team.  The motion was approved.

The zILLANE Report will be presented to all member libraries of the system, the RPLS Board, and by webcast to system staff.

Paul announced that the Statewide Cataloging Committee is suggesting that by April 2, 2004, the only records to be entered in an LLSAP will be those OCLC derived.  Paul does not know if this suggestion/recommendation has been accepted and will actually be implemented.

Next Board Meeting: February 6th at Taylorville Public Library at 9:30.

Next User’s Group Meeting: will be on January 15th at Rochester Public Library and will begin at 10A.M.  Lunch will be available.  Those serving on the various task forces for the RFP will be asked to stay after lunch for a short meeting.

Submitted by,

Shelley Koehler