The meeting was called to order at 9:40 A.M. In attendance were: Linda Shaw, Linda Meyer, Betty Lou Hicks, Karla Johnson, Susan Full, Nancy Huntley, Nancy Peterson, Becky Wright, Shelley Koehler, Cheryl Bushnell, and Paul Johnson.

Minutes of the November meeting were approved.

Database Standards: given by Karla Johnson; Patsy will not be teaching any classes in January so she may devote all her time to correcting duplicate record in the database. Patsy gave a demonstration of the cataloging system to about 6 members of the Decatur Public Library staff. They seemed very receptive to the workings of DRA. Karla distributed a handout, which was highlighted to show mistakes and the date of the record. She asked the Board members to watch for duplicate records or records with mistakes. The Board members are to make copies of the records and send them to Karla. Karla on behalf of the Database Standards Committee asked for permission to speak to the libraries that are submitting these duplicates or bad records. The Board agreed it is time to really speak to the libraries that are not following procedures for cataloging. Another issue the Committee wants addressed is the use of Reserve Room. Currently only Lincoln Land and Richland use this service. To use this service one must put in a complete record. Paul will check as to how to exclude Reserve Room items from the TQM check. Next meeting date for the DATABASE Standards Committee will be February 6 at Taylorville Junior High School, 9:30 A.M.

Finance Committee: Nancy Huntley reported that the Committee had not met but hopes to meet in January to begin preparing next years budget.

Policy Committee: Becky Wright reported no meeting, but that Lincoln Library, Springfield, has reported that the Board voted to keep the two week checkout period. Also, some libraries are still using local request on items listed on the high demand list.

Technology Committee: Cheryl Bushnell reported the group met at the end of November. They discussed Web 2 improvements; timeline for printing of all notices by individual libraries has been delayed until July 1, 2001. There is a problem with the Web 2 interface, patron requesting an item can specify where the item will be picked up. The Question was asked by various Board members, as to why no notices have been run for 3 days??? Paul did not have an answer, but will check with Terry.

Strategic Plan: Shelley went over the additions and deletions. The new edition will be sent out to all member libraries so as to be voted upon at the January meeting.

RPLS report given by Paul Johnson. Today as we are meeting, the firewall at RPLS is being installed. The Century Network connection has been made, and they are slowly moving the various PC’s to the Century Network connection. He distributed a list of those libraries which have shown an interest in joining through the next round of Live and Learn Grants.

Other Business: Linda Shaw asked for suggestions for topics to be discussed in January after the regular meeting. Some topics suggested: Web printing, How to become Certified as a DRA cataloger, How to produce Catalog Cards from DRA, a general Web 2 demonstration.

Neither the Training Task Force nor the Migratiion Committee had meetings.

Dra Conference to be held March 4-7 in St. Louis. Names suggested as attendees were: Paul, Sue, Terry and Matt from RPLS; Shelley, Nancy Kruse, Tim C., and Cheryl Bushnell. Willing to serve as substitutes are Karla, and both Linda Meyer and Linda Shaw.

The meeting adjourned at 12:20.

Submitted by: Betty Lou Hicks