SIRSI User’s Group Minutes
Thursday, October 2, 2002 9:30 – 12:00
Richland Community College, Decatur, IL
1. Call to order
Shelley Koehler called the meeting to order at 9:40 am and thanked Richland Community College for hosting the meeting and providing refreshments.
2. Introductions
Shelley asked that the members introduce themselves.
3. Approval of July 17, 2002 minutes
Becky Wright made a motion that the minutes of the July 17, 2002 meeting be approved as written. Leann Fisher seconded the motion, and the motion passed.
4. Committee Reports
A. Database Standards
Cathy Marx reminded the members that they need to fill out their certification forms and mail them into Patsy after attending the SIRSI Cataloguing Training Sessions with Diane Kovacs. The forms are available at the RPLS website at http://www.rpls.ws/to_anyone_who_enters_data_in_netcat.htm
The Database Standards Committee will be meeting Thursday, November 13, 2002 at 10:00 am at Richland Community College.
B. Finance
Nancy Huntley note that there was no report from the Finance Committee.
C. Policies
Lee Ann Fisher reported that the Policy Committee is working on an update to the policy manual, which they hope to have available online.
D. Technology
Pat Burg reported that the minutes for the 8/29 and 9/19 meetings for the Technology Committee meetings are available at the RPLS website. Their Request for Quotes resulted in five quotes. They selected RMG Information consultants after checking with three libraries that had worked with RMG and requesting that his quote be revised to include a five-year cost projection. The contract was reviewed by the RPLS attorney, and on 9/12 the contract was approved by the SIRSI Governing Board. On 9/17 the RPLS Board approved the contract. Rob McGee has asked to see the contracts and manuals, and a list of specific needs. The Technology Committee will be meeting at RPLS at 1:00 pm today. SIRSI User Group members, particularly committee heads are encouraged to attend the meeting. The Technology Committee and Governing Board encourage representatives to attend the all day meeting with Rob McGee on 10/24/2002 form 9:30 am until 4:00 pm at RPLS.
5. RPLS Report
Paul Johnson reported on central site problems, since the last meeting.
1) The first was the result of the automated deduping last summer using the DRA software. The process was stopped when it was determined that there were glitches in the software, which were effecting the authority records. DRA rewrote the software and it is now being tested. It should be available later this month, and it will pick up the process where it left off.
2) The problem reported with keyword searching in recent weeks, will require the rebuilding of the keyword index. There will be no access to NetCat for 3 to 4 day time period during which the index is being rebuilt. Terry is looking at starting this process 10/8/2002. It was pointed out that someone should check with Diane Kovacs to make sure that this would not interfere with the cataloguing classes. The question was asked why this was not being done on the weekend, and Paul reported that the SIRSI support that was available during the weekends and evenings was not of the quality that was available during the regular working hours which could result in a longer processing process in the long run.
3) Lewis & Clark database is now available again. A newly installed firewall resulted in loss of access to netcat, but access has now been restored. Bill Stevens also reports that access is also available through the gateway.
4) Email problems, which are limited to the rpls.lib.il.us accounts are being worked on by Tim and Terry at the system office. ICN had made changes, which were thought to be the cause of the problem, but this proved not to be the case. John Grimsley has provided information that will enable RPLS to approach ICN again for additional information. If the problem continues, John Grimsley may be hired to sort out the problem.
Paul reminded members to check the status page before calling RPLS. If they are experiencing problems that are not reported on the status page, they should then contact RPLS to report the problem. Paul and Bob Plotzke reported on the Moen Report, which should be out in its final version shortly.
1) Recommendations for improving the quality of cataloguing by developing best practices.
2) Recommends sharing LLSAP catalogue records. There was discussion about software that was demoed for the system directors, which would enable the pulling of records from one LLSAP to another LLSAP directly. Currently OCLC records are downloaded locally and ftp’ed to Terry, who then loads them into our system. The software that was demoed would allow records to be sent directly from one database to another. The State Library will be pressing for the use of OCLC records, so the RFP should address the ability to easily transfer OCLC records.
3) Develop cataloguing centers on a cost recovery basis with the underlying long range goal of eliminating them with the use of a single source for records into the LLSAP’s (OCLC).
4) Identify best practices at RBLS, RPLS, and LTLS to increase participation rates and variety.
5) Encourage reorganization and merging of several LLSAP’s to research the implementation of integrated library systems, though not necessarily the RLS’s.
6. Unfinished Business – none reported.
7. New Business
A. Nomination of Vice President/President Elect
Shelley Koehler nominated Nancy Huntley. Betty Lou Hicks seconded the nomination, and the membership approved.
B. Pass the Gavel
Shelley reported that her term in office felt like the quiet between the storms. Becky Wright thanked Shelley for her leadership and hoped that Shelley was wrong about the storm.
C. Library types caucus to elect chairs to Governing Board
Academics – TBA
Publics – Ann Adkesson
Schools – Pam Bradford
Specials – Betty Lou Hicks
8. Announcements
A. Governing Board meets Thursday, November 7, 2002, 9:30 at TPL
B. SIRSI User’s Group Wednesday, January 15th , 2003 at Rochester PLD.
C. Nancy Huntley invited everyone to the kickoff of “Together We Read: Plainsong”, a joint project of the public libraries of Springfield, Chatham and Rochester, at Chatham PLD on Thusday, October 3rd at 3 pm.
D. Ann Adkesson reported on the Small & Rural Libraries Conference held in Columbus OH.
E. Mary Lee Melhorn announced the Small Pubs meeting to be held at South Macon Public Library on October 17th from 2 – 4 pm.
Lee Ann Fisher moved to adjourn. Steve Craven seconded the motion, and the membership approved the motion.
Anna Adermann Assumption
PL
Ann Adkesson Barclay
PLD
Jennie Alexander Mt Zion PDL
Karen Anderson Decatur
PL
Sally E Ascenzo Marrowbone
PL
Mike Barnard Lincoln Land CC
Deborah Bates Maroa
Forsyth Jr-Sr HS
Cyndi Bowman Argenta-Oreana
PLD
Pam Bradford CAM
HS
Chet Brandt IL ECI Clearinghouse
Pat Burg IL State Museum
Marsha Burgener Atwood-Hammond
PL
Jean Campbell Forsyth
PL
Timothy R Childers Lincoln Library
Barbara Collins Mowequa
PL
Steve Craven Decatur PL
Theresa Cripe Hope
Welty PL, Cerro Gordo
Eileen Curry Windsor PL
Deb DeJarnette Lincoln
PLD
Ellen Dixon Chatham Area PL
Stephanie Edwards Weldon PLD
Lee Ann Fisher Decatur
PL
Helen Flynn St Teresa HS
Susan Full Springfield College in Illinois
Harry Gaylord IL
Supreme Court Library
Kathy Goleman Divernon
Township
Carolyn Greger Mt
Pulaski Library District
Bev Hackney Decatur PL
Robyn Hendricks Decatur
PL
Betty Lou Hicks Hanson
Professional Services
Nancy Huntley Lincoln
Library
Karla Johnson Helen
Matthes Library, Effingham
Paul Johnson RPLS
Shelly Koehler Shelbyville
PLD
Junie Lonbons Decatur
PL
Kathy Marx Richland CC
Doris J McKay RPLS
Mary Lee Melhorn South Macon PLD
Linda Meyer Chatham Area PL
Colleen Mitchell Elizabeth Titus Memorial
Tim Moody Richland CC
Gisela Motzkus IL
DOT
Bev Obert RPLS
Linda Perona Blue Mound PL
Bob Plotzke RPLS
Scott Pointon Decatur PL
Alisa E Porver Mason
City PLD
Dorla Reavis Divernon Township
Alice Reed Blue Mound PL
Jane Schmidt IL
State Historical
Tammy Schnell Lincoln
Land CC
Linda Shaw Rochester PL
Shirley Shaw Taylorville Jr HS
Dorothy Siles Taylorville PL
Nancy Simpson IL
EPA
Lisa Spracklen Marrowbone
PL
Sandi Trezzo Decatur PL
Patsy Walters RPLS
Matt Wilkerson Decatur
PL
Marlene Wirth Sullivan
HS
Susan Wood Elizabeth Titus Memorial
Becky Wright Taylorville HS
Nina Wunderlich Taylorville
Elementary
Diane Yeoman Mason City PLD
Academic
= 04
Public
=
40
School
=
08
Special
=
07
System Staff
= 05
Total
= 64