DRAGON User’s Group Minutes

Wednesday, July 17, 2002

Vespasian Warner Public Library, Clinton, IL

 

 

I.                    Meeting called to order

Shelley Koehler called the meeting to order at 9:30a.m. and thanked Clinton for refreshments.

 

II.                 Introductions

Shelley asked everyone to introduce themselves.

 

III.               Approval of April 18, 2002 minutes

Deb DeJarnette made a motion to accept the April, 2002 munutes as written; the motion passed.

 

IV.              Committee Reports

A.     Database Standards – Cathy Marx –

1.      list of features in new software

a.       adequate training

b.      library holdings first      

c.       customization

d.      windows format

e.       default library for pickup points

f.        easy to use on line public access

g.       get rid of complicated keyboard commands for catatloging

h.       look for an entire product as a whole, not in modules

i.         library as your “default pick-up point”

2.      training needs in the future

a.       continue with established certification process

b.      mentoring program?

c.       centralized cataloging?

3.      next meeting in August, check RPLS Website for time and date

B.     Policies – LeeAnn Fisher –

1.      recommendation to update the Policy Manual on the calculation of non-resident fee

a.       state mandated

b.      Linda Shaw moved to accept and Amanda Standerfer seconded

C.     Technology – Pat Burg –

1.      summary results

a.       80 returned

b.      handout

2.      RFQ Quote

a.       handout

b.      Paul contacted Mary Steward(RBLS) on their quest for a consultant

c.       send suggestions of consultants list to Paul

d.      consultant quotes back to Paul by August 16th

e.       recommendation to committee on September 1st

f.        anticipating costs of $10,000 to $15,000

g.       no Live and Learn grant funds available

h.       state library is concerned about the interoperability of all systems

i.         right now the state has no guidelines

j.        SIRSI will continue to support Classic, but not sure if they will continue to develop new software

k.      Joan Rhodes made motion to hire consultant

l.         Karla Johnson made motion to amend with a maximum of $15,000 cost and Joan accepted

m.     motion carried

D.     Finance – Nancy Huntley –

1.      no report

V.                 RPLS Report – Paul -

A.     Status of 2002 Live & Learn Grant  –

1.      seven new libraries

2.      continuing with equipment installation

3.      five of seven policy files received

4.      Sunnyside Decatur School and Archer Daniels Company are not in the grant

B.     ICN(Illinois Century Network) –

1.      final agreement for Decatur area

2.      adjustments to charges

3.      2002 – 2003 charges are $217 a month

4.      before ICN, we paid DRA $25000 a year for connections (after E-Rate)

C.     Moen Study –

1.      July preliminary findings contain no recommendations

2.      Thrust of study is financial study of the systems

D.     2003 SIRSI Conference -

1.      will be in St. Louis in March

E.      CMC(Cataloging Maintenance Center) -

1.      Pam is passing 1000 records a month on to libraries

2.      non-circulating items may be requested by CMC

F.      DRAGON System downtime –

1.      Saturday July 13th – Request batch did finish, but took too long.  When it finished the Backup started and knocked people off the system about 11:00a.m.  Paul worked with SIRSI to bring the system back up.

2.      Monday July 15th – Could not get the Marion Database up after the holdings_update program.  Global sections were not loading and SIRSI gave us more space on the system.

3.      Please log off the system in the evening when you close your libraries.

G.     2003 Calendars –

1.      please send into Sue as soon as you have your schedules

H.     D – Dedupe Program –

1.      half way through the program we had a problem

2.      back in SIRSI office for critiquing

3.      will be able to start where the program stopped

 

IV.              Unfinished Business

None

 

VI.              New Business

     None

 

VII.            Announcements

A.     DRAgon User’s Group meets Wednesday, October 2, 2002, 9:30 at Richland Community College

 

 

 

Database Numbers

 

Number of titles            =     772,584

Number of items           =  2,663,343

Number of patrons       =     300,869

 

 

 

Attendees and Summary

 

Shelley Koehler / Shelbyville

Paul Johnson / RPLS

Sue Byers / RPLS

Susan Full / Springfield College

Ann Adkesson / Barclay Public Library

Pat Burg / Illinois State Museum

Junie Longbons / Decatur Public Library

Robyn Hendricks / Decatur Public Library

Lee Ann Fisher / Decatur Public Library

Becky Wilson / Herrick Public

Mary Ann Pohl / Illinois State Historical Library

Jane Schmidt / Illinois State Historical Library

Chet Brandt / IL Early Childhood Intervention Clearinghouse

Jan Baker / Illini Central High School

Patsy Walters / RPLS

Betty Lou Hicks / Hanson Professional Service

Mike Barnard / Lincoln Land Community College

Cheryl Bushnell / Lincoln Land Community College

Tammy Schnell / Lincoln Land Community College

Linda Shaw / Rochester Public

Tom Rudisell / Clinton Vespasian Warner

Paula Lopatic / Clinton Vespasian Warner

Joan Rhoades / Clinton Vespasian Warner

Bob Plotzke / RPLS

Jean Campbell / Forsyth Public

Amanda Standerfer / Helen Mathes Library, Effingham

Cathy Marx / Richland Community College

Karla Johnson / Helen Mathes Library, Effingham

Diane Yeoman / Mason City Public Library

Mary Kleinschmidt / Petersburg Public Library

Jennie Alexander / Mt. Zion District Library

Janet Hicks / Pana Public

Eileen Curry / Windsor Public Library

Sandy Bonn / Chatham Public Library

Linda Meyer / Chatham Public Library

Helen Flynn / St. Teresa Library

Mary Lee Melhorn / South Macon Public Library

Penny Meece / Maroa Public Library

Linda Perona / Blue Mound Memorial Library

Alice Reed / Blue Mound Memorial Library

Deb DeJarnette / Lincoln Public Library District

Tim Schnabel / RPLS

Shirley Shaw / Taylorville Jr. High School

Becky Wright / Taylorville High School

Carol Waterman / Taylorville Public

Debra Aper / Decatur Public Schools

Nina Wunderlick / Taylorville Elementary Schools

Carolyn Greger / Mt. Pulaski Library District

Theresa A. Cripe / Hope Welty Public Library District

Cyndi Bowman / Argenta-Oreana Public Library District

Bobbi Benning / Athens Municipal Library

 

 

                                    Academic                     =          05

                                    Public                           =          30

                                    School                          =          06

                                    Special                         =          05

                                    System Staff                 =          05

                                    Total                            =          51