Section 28 - On Order Records
On-Order field -- To input the On-Order field, again press the #4 key on the keypad.† With your right arrow key move your cursor past the right slash (/) and add the On-Order date (month and year), followed by your institutionís symbol.† Press Return, followed by <CTRL Z>.† To save your record type s for save and press Return.
An example of a completed On-Order record is as follows:
1. Many libraries use on-order records so their patrons can see, from the public access terminal, that a title has been ordered by the library.
A. To create an on-order record, choose the appropriate workform (book or audiobook), and complete the 020, 100, and 245 fields.
B. In the 999 field, add your library code (i.e., MZ, LL, CT) and the date the order was placed to the information already on that line.
2. The first library to receive a copy of that title is the first one to expand that on-order record into a complete bibliographic record.† IT MAKES NO DIFFERENCE WHETHER YOUR LIBRARY USES ON-ORDER RECORDS.† IF YOU ARE THE FIRST TO RECEIVE A COPY, AND YOU FIND AN ON-ORDER RECORD IN THE DATABASE, OVERLAY IT WITH AN LCMARC RECORD OR ADD THE CORRECT FIELDS TO EXPAND THE RECORD TO A FULLY-CATALOGED ONE.
A. The 999 field is a protected one, so do not worry about wiping out the field when you overlay an LCMARC record onto the existing on-order record.
B. There have been some problems with on-order records for audiobooks being created on a book workform.† Create a new record, adding the 999 information from the incorrect record, and try to delete the old record.† If you cannot, call RPLS to merge the two so the requests are taken care of quickly.† THE ONLY TIME YOU SHOULD CALL RPLS TO MERGE RECORDS INSTEAD OF FILLING OUT THE SHEET IS IF THE MERGE IS NEEDED TO TAKE CARE OF OUTSTANDING REQUESTS.