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CITIES, VILLAGES,
TOWNS, MUNICIPAL, TOWNSHIPS LIBRARY CHART
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BOARD OF TRUSTEES/DIRECTOR REVIEW TASKS -
For Per Capita Grant Applications FY10 and FY11 |
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PLAN/POLICY |
REQUIRED |
REVIEW CYCLE |
DESCRIPTION |
NOTES |
Environmental Plan and Profile
See also Building
Plan |
Parts A & B required for Per Capita Grant application FY10 (A) and
FY11 (B). (pdf)
Plan should reflect the
“Green Governments Illinois Act” Public Act 095-0657 (pdf) |
Annually |
- A plan for ongoing maintenance, building repair, replacements.
- A plan for making the library more environmentally friendly as
envisioned by the
“Green Governments Illinois Act” Public Act
095-0657. (pdf)
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Personnel Policies |
FY10 Per Capita Grant
application (pdf) Numerous Illinois Statutes Apply
Illinois Local Library Act (75 ILCS 5/4-7)#7 |
Two Years |
Includes those required by
all employers in Illinois: ADA, FMLA, Minimum Wage, Prevailing Wage,
FLSA, HIPPA, Drug-free Workplace, Blood-born Pathogens. May include
job classifications, recruitment, salary/wages, hours of work,
benefits, staff development, employment at will statement, personnel
procedures, dress code, etc. |
See Appendix 3.1 in
Serving Our Public for a complete list of recommended sections.
See also
Trustee Facts File Chapter 4 (Large pdf) Personnel policies
should be reviewed by the library’s attorney. |
| Library Use Policy |
FY10 Per Capita Grant application (pdf)
Library Records Confidentiality Act (75ILCS70)
Illinois Local Library Act
(75 ILCS 5/1-3) (75 ILCS 5/1-5) (75 ILCS 5/1-7)
(75
ILCS 5/4-7)#12 (75 ILCS 5/4-7)#11 |
Two Years |
May Include Several Parts
- Borrowing Privileges including Fines and Penalties, Misuse of
materials, borrowing periods, acts of Destruction, reciprocal
borrowing, inter-library loan
- Resident/Non-Resident Use including who can use the library,
non-resident card fees, etc.
- Exclusion/Inappropriate Behavior
- Confidentiality of Records including patron privacy
- Meeting Room Policy
- Internet Access Policy (excerpted from technology plan)
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See also
Trustee Facts File (large pdf) Chapter 4
Confidentiality of records may include Requirements of
US Patriot Act Sections 215 and 505
See Appendix 2.2 in
Serving Our Public for topics to be included |
| Collection Management Policy |
FY10 Per Capita Grant application (pdf) Illinois Local Library Act
(75 ILCS 5/1-6)
(75 ILCS 5/4-7.2) |
Two Years |
Policy states what library
will and won’t accept as donations (money or property) and guides
staff in selection of materials. Board and Director write jointly.
Includes
Intellectual Freedom statements |
See also Appendix 4.1 in
Serving Our Public for recommended sections
Freedom of Information Act 5 ILSC 140 - may apply. |
| Technology Plan |
Technology Inventory (pdf)
FY10 Per Capita Grant application (pdf)
Full Plan Required for FY11 Per Capita Grant Application
Guidelines for Illinois Libraries and Federal Laws may apply to
website design |
Annually (Best Practice)
Two Years (At Least)
Three Year Plan Life |
Goals and strategies for
professional development, hardware & software, connectivity,
Internet access policy, telecommunications services, evaluation
method, budget appropriations. Includes replacement cycles for
hardware.
Internet Access Policy taken from Library Use Policy |
Committee of savvy
community members, staff, board members should be involved.
Include website upgrades/ADA compliance (compliance guidelines
will be provided by the Illinois State Library) This website offers
tools to assist you in checking website compliance
http://wave.webaim.org/
TechAtlas on WebJunction Illinois has been chosen as the tool to
accomplish the inventory and plan in Illinois libraries.
See also
Trustee Facts File (large pdf) Chapter 4
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| Accumulation of Funds Plan |
Illinois Local Library Act
(75 ILCS 5/4-13)
(75 ILCS
5/4-13.1)
(75 ILCS 5/5-8) |
Annually
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Allows collection and
growth of funds needed for expansion |
Coordinate with budget
preparations and special reserve |
| Special Reserve Fund Plan |
Illinois Local Library Act
(75 ILCS 5/4-13)
(75 ILCS
5/4-13.1)
(75 ILCS 5/5-8) |
Annually |
Plan must be formulated
within two years of adopting ordinance to establish fund |
Coordinate with budget
preparations and Accumulation of Funds |
Building Plan
(New Building/Renovation) |
Illinois State Library Construction Grants require (not
mini-grants) Illinois Local Library Act
(75ILCS5/5-1) |
Once Building has begun –
no changes. |
From this plan, architect
designs a new building that meets the library growth and service
goals |
Coordinate with
Environmental Profile and Plan
Coordinate with Technology Plan
Coordinate with Special Reserve Fund Plan
Does not apply to emergency repairs |
