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DISTRICT LIBRARY
CHART |
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BOARD OF TRUSTEES/DIRECTOR REVIEW TASKS -
For Per Capita Grant Applications FY10 and FY11 |
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PLAN/POLICY |
REQUIRED |
REVIEW CYCLE |
DESCRIPTION |
NOTES |
Environmental Plan and
Profile
See also Building Plan |
Parts A & B required for Per Capita Grant application FY10 (A) and
FY11 (B). (pdf)
Plan should reflect the
“Green Governments Illinois Act” Public Act 095-0657 (pdf) |
Annually |
- A plan for ongoing maintenance, building repair, replacements.
- A plan for making the library more environmentally friendly as
envisioned by the
“Green Governments Illinois Act” Public Act 095-0657. (pdf)
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| Personnel Policies |
FY10 Per Capita Grant application (pdf) Numerous Illinois
Statutes Apply
Public Library District Act of 1991
(75 ILCS16/30 55.35) |
Two Years |
Includes those required by
all employers in Illinois: ADA, FMLA, Minimum Wage, Prevailing Wage,
FLSA, HIPPA, Drug-free Workplace, Blood-born Pathogens. May include
job classifications, recruitment, salary/wages, hours of work,
benefits, staff development, employment at will statement, personnel
procedures, dress code, etc. |
See Appendix 3.1 in
Serving Our Public for a complete list of recommended sections.
See also
Trustee Facts File Chapter 4 (Large pdf)
Personnel policies should be reviewed by the library’s attorney. |
| Library Use Policy |
FY10 Per Capita Grant application (pdf)
Library Records Confidentiality Act (75ILCS70)
Public Library District Act of 1991
(75 ILCS16/1-25)
Public Library District Act of 1991
(75 ILCS16/30 55.35)
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Two Years |
May Include Several Parts
- Borrowing Privileges including Fines and Penalties, Misuse of
materials, borrowing periods, acts of Destruction, reciprocal
borrowing, inter-library loan
- Resident/Non-Resident Use including who can use the library,
non-resident card fees, etc.
- Exclusion/Inappropriate Behavior
- Confidentiality of Records including patron privacy
- Meeting Room Policy
- Internet Access Policy (excerpted from technology plan)
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See also
Trustee Facts File (large pdf) Chapter 4
Confidentiality of records may include Requirements of
US Patriot Act Sections 215 and 505
See Appendix 2.2 in
Serving Our Public for topics to be included |
| Collection Management
Policy |
FY10 Per Capita Grant
application
Public Library District Act of 1991
(75 ILCS16/30 55.35) |
Two Years |
Policy states what library
will and won’t accept as donations (money or property) and guides
staff in selection of materials. Board and Director write jointly.
Includes
Intellectual Freedom statements |
See also Appendix 4.1 in
Serving Our Public for recommended sections
Freedom of Information Act 5 ILSC 140 - may apply. |
| Technology Plan |
Technology Inventory (pdf) Required for FY10 Per Capita Grant
Application
Full Plan Required for FY11 Per Capita Grant Application
Guidelines for Illinois Libraries and Federal Laws may apply to
website design |
Annually (Best Practice)
Two Years (At Least)
Three Year Plan Life |
Goals and strategies for
professional development, hardware & software, connectivity,
Internet access policy, telecommunications services, evaluation
method, budget appropriations. Includes replacement cycles for
hardware.
Internet Access Policy taken from Library Use Policy |
Committee of savvy
community members, staff, board members should be involved.
Include website upgrades/ADA compliance (compliance guidelines
will be provided by the Illinois State Library) This website offers
tools to assist you in checking website compliance
http://wave.webaim.org/
TechAtlas on WebJunction Illinois has been chosen as the tool to
accomplish the inventory and plan in Illinois libraries.
See also
Trustee Facts File (large pdf) Chapter 4
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| Accumulation of Funds
Plan |
Public Library District Act of 1991
(75 ILCS16/40- 40) |
Annually
|
Allows collection and
growth of funds needed for expansion |
Coordinate with budget
preparations and special reserve |
| Special Reserve Fund
Plan |
Public Library District Act of 1991
(75 ILCS16/40- 50) |
Annually |
Plan must be formulated
within two years of adopting ordinance to establish fund |
Coordinate with budget
preparations and Accumulation of Funds |
Building Plan
(New Building/Renovation) |
Illinois State Library Construction Grants require (not
mini-grants) Public Library District Act of 1991
(75 ILCS16/40- 5) |
Once Building has begun –
no changes. |
From this plan, architect
designs a new building that meets the library growth and service
goals |
Coordinate with
Environmental Profile and Plan
Coordinate with Technology Plan
Coordinate with Special Reserve Fund Plan
Does not apply to emergency repairs |
